Legal Updates

Update new citizen identification number on some important documents

How to change the citizen identification number information on some documents? What is the procedure to change the CCCD number on related documents?

Join Trust and Backer Law Firm learn and assist in answering questions related to an individual’s change of a new CCCD number for a wide range of policies. The new government policy on changing from ID card/CCCD to CCCD with chip, how does it affect other papers of individuals and businesses (if any).

  1. Change from ID card/CCCD to CCCD with chip, do you have to change social insurance book, tax code?
  • According to Article 27 Decision 595/QD-BHXH , the content of the social insurance book or health insurance card may be changed or adjusted in the following cases:
  • Re-issuance of social insurance books due to loss or damage.
  • Change last name, first name, middle name; date of birth; gender, ethnicity; nationality; Adjust the content recorded in the social insurance book.
  • Confirmation of the time of payment of social insurance premiums for participants who are allowed to add time but not have to pay social insurance contributions and adjust to doing heavy, toxic, dangerous occupations or jobs or especially heavy, hazardous or dangerous jobs. before 1995
  • In Official Dispatch 3835/BHXH-CST issued by the Vietnam Social Insurance about the error in the criteria between the social insurance book and the identity card, it is stated: “If the insured person If there is a change in the contents of social insurance, unemployment insurance such as issuance of ID number, date of issue, place of issue of ID card, permanent residence, then < i>no need to re-issue social insurance book”
  • So, with the above regulations, when employees change from ID card to CCCD or change information on these cards, they do not have to carry out procedures for re-issuance of social insurance books. However, the ID card number or CCCD number is one of the criteria for managing the subjects of the social insurance agency. Therefore, employees should make a declaration of participation and adjustment of social insurance and health insurance information (Form TK1-TS) for the social insurance agency to update and adjust in the database. .

With the policy of globalization and Vietnam becoming an e-Government, almost all administrative procedures have been carried out and submitted via electronic transactions (https://dichvucong.baohiemxahoi.gov) .vn/) or you can submit by postal service or in person.

  1. Change ID/CCCD information for PIT number

Currently, it is very common for employees to convert from their identity card (ID card) to a citizen identification card (CCCD). So, if there is such a change, what procedures do employees have to carry out with the tax agency?

When an Employee has registered his/her Personal Tax Number with the tax agency according to the old ID card number and converts his/her ID to CCCD, it means that one of the information in the previously submitted tax registration file has changed. change. Accordingly, within 10 working days from the date of arising of the changed information, the Employee shall carry out the procedure to change the tax registration information through the income paying organization or automatically. I make a file to change tax registration information.

  1. Employees carry out procedures to change information directly with tax authorities:

Records include:

  • Declaration of adjustment of tax registration information Form No. 08-MST issued together with Circular 105/2020/TT-BTC;
  • Copy without authentication of CCCD card or valid ID card.
  1. Income payers carry out procedures to change tax registration information for employees: (Paying organization The salary for the employee can change the procedure for converting this tax registration information for the employee when the employee has not completed the conversion procedure himself)

Income-paying organizations make a general tax registration declaration for individuals earning incomes from salaries and wages through the income-paying agency, Form No. 05-DK-TH-TCT issued together with Circular 105 2020/TT-BTC. On the declaration, check the box “Change tax registration information” and write the changed tax registration information.

  1. Change information on ID card/CCCD for household registration book

According to the Residence Law 2020:

  • In Article 26 of the Regulations on Adjustment of Residence Information in the Residency Database

“1. The adjustment of information about citizens’ residence is done in the following cases:

  1. a) Change of head of household;
  2. b) Changes in civil status information compared to information stored in the Residency Database;
  3. c) Change of residence address in the Residency Database due to an adjustment in administrative unit boundaries, administrative unit name, street name, street, neighborhood group, hamlet, hamlet, village, hamlet, hamlet, village, phum, squirrel, house numbering.”
  • In Clause 3, Article 38 stipulates that “Since the effective date of this Law, the issued Household Book, Temporary Residence Book will still be used and valid as papers and documents certifying residency stay in accordance with this Law until the end of December 31, 2022.

In case the information in the household registration book or temporary residence book is different from the information in the residence database, the information in the residence database shall be used.

When citizens carry out procedures for residence registration leading to changes in information in the household registration book or temporary residence book, the residence registration agency is responsible for withdrawing the issued household registration book or temporary residence book. adjust and update information in the database on residence in accordance with this Law and do not renew or re-issue household registration books and temporary residence books.

Therefore, changing your CCCD information is not in the case of having to adjust information on your household registration book, if you need to change digital information CCCD in the household registration book, the residence registration agency is responsible for withdrawing the issued household registration book and adjusting and updating information in the database of residence.

  1. Change ID/CCCD information for Real Estate Documents

According to the provisions of Point g, Clause 1 Article 17 of Circular No. 23/2014/TT-BTNMT dated May 19, 2014 providing for certificates of land use rights, ownership of houses and other assets attached to land. land, as amended by Circular 33/2017/TT-BTNMT then: Land users, owners of attached assets attached to land changeable name; confirmation of change of information about legal entity, number of people’s identity card, Citizen identity card number</b >, address on the issued Certificate according to the needs of land users, owners of assets attached to land; confirmation of change of information about legal entity, number of people’s identity card, number of citizen’s identity card, address on issued certificate < i> Simultaneously with the procedure for registration of changes in land and assets attached to land.

Therefore, in case you have a change in your CCCD number, the state does not force you to update the change on your real estate documents ( pink book, red book) but according to your needs, you want to update or not.

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